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Video Tutorial Program Operations

Content of the Video Tutorial Package

A video tutorial will address a topic of specific interest for the IEEE Instrumentation and Measurement (I&M) Society. The video tutorial will be presented by one or more authors.

Video tutorials will be stored and managed by the Society. Each Video Tutorial package will consist of the following items:

  • The Video Tutorial itself, in .MP4 format
  •  A list of keywords
  • A short author’s CV
  • A Consent and Release form, signed by the author(s) of the Video Tutorial. The author(s) of the video are defined as the speaker(s) of the material within the video (not others who may have contributed to the development of the topic). Video Tutorials will not be published without a signed Consent and Release form.
  • The author(s) have the option to also include an Assessment Quiz, in .doc format, consisting of 10 multiple choice questions with 4 possible answers for each question. Correct solutions must also be included. The Assessment Quiz will be used for interested viewers to earn CEUs/PDHs after successful completion of the quiz.  A Video tutorial can be published if the author(s) choose to not submit a quiz.

Video Tutorial Submission Process

A video may be submitted, at any time, by interested author(s) or can be invited by the Editor-in-Chief (EIC). The final video will consist of a recording of the author presenting the material with the aid of an electronic presentation (in the form of a .pptx presentation or any other suitable form). The author is responsible for preparing the presentation prior to the recording section and for providing a list of keywords. The presentation material should be sent to the EIC, in .pdf format, prior to the recording session, for a preliminary assessment of the content.

The Editor-in-Chief will be responsible for overseeing the review process. Review of the content of each presentation will be viewed by no fewer than two, but preferably three, Associate Editors. For Video Tutorials invited from within selected I2MTC (or similar) Tutorials, the review process is performed by the Tutorial Chairs and the Video Tutorial Editor-in-Chief.

After recording each video, the final tutorial shall be reviewed prior to publication by the Editor-in-Chief. Authors may be required to amend the recording according to the reviewer’s suggestions.

Video Tutorial Requirements and Preparation

Video tutorials will be between 15 and 20 min in length.

All videos will start with an initial (cover) slide, which may be downloaded here. The cover slide can be tailored to the presentation topic, but must include the following information: Presenter Name, Presenter Photo, Tutorial Title, and Series Type. The options for Series Type are:

  1. Expert: An Expert series Video Tutorial is one typically authored by an Author who is recognized as an Expert (academician or practitioner) in his/her field.
  2. Classroom: A Classroom series Video Tutorial is one typically authored by a graduate student and may be geared more towards specific measurement or instrumentation skills and/or classroom-based lecture topics.

An example of the slide is shown below in Fig. 1.

Fig. 1: Sample cover slide.

The last slide of the presentation must contain a reference list to assist interested viewers with further investigation of the topic.

The Video Recording Session

The video can be recorded either during recording sections that coincide with conferences (such as I2MTC), or recorded directly by the author(s) themselves. When the recording will occur during a conference, each author will be informed in advance of the recording location and schedule. These sessions are primarily intended for conference attendees, and no financial support for travel expenses, conference registration, etc., is available.

Videos other than the ones recorded during conferences will be recorded by the authors, who will need to record and edit the final video.

The EIC will organize the recording session. The location of the session will be established by the EIC. A Recording Service Supplier (RSS) will be contracted by the Society for the recording sessions. The RSS will be in charge of providing all required video recording resources and post-processing the videos.

The minimum resources that must be provided by the RSS are:

  • A back-lighted screen;
  • A lighting system capable of suitably lighting capable of recording both the speaker, who will be allowed to move during the presentation, and the screen. The lighting system and cameras should allow a clear recording of both the screen and the speaker.
  • A microphone system for voice recording.

After video recording, the RSS will be in charge of the video post-processing. A first release shall be provided to the EIC within two weeks of the recording session (unless otherwise arranged in advance with the EIC). This preliminary release will be transmitted to the EIC, who will check for the quality of the video. As a result of this preliminary check, the EIC will have the opportunity to request additional editing by the RSS.

After completion of this phase, the edited video will be sent to the Author for approval (provided within two weeks of receipt of the video) and will be allowed to request further minimal changes. Such requests, if relevant to the video quality, will be forwarded to the RSS for final video editing, but are not guaranteed to be implemented. The final version will be sent back to the author for final approval. At this time, she/he will provide the filled and signed corresponding Consent and Release form, a list of keywords, a CV, and, if relevant, the Assessment Question List.

The contract with the RSS will explicitly include the requirement of post-editing and will have a suitable duration time (for example, at least two months for video post-processing of the video).