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Information to Request a Distinguished Lecturer PDF Print E-mail

To Request an I&M Distinguished Lecturer

Chapter must follow these steps:

1. Review the available Distinguished Lecturers on the I&M Society website.
2. Contact the DLP Chair to discuss inviting a Distinguished Lecturer for a visit and to make financial arrangements. The DLP Chair must approve all initial arrangements before a chapter may invite a Distinguished Lecturer.
3. After approval by the DLP Chair, the chapter can contact the desired Distinguished Lecturer to set a date and location.
4. The chapter and lecturer should discuss whether any additional funding is needed to support the visit (see funding guidelines below).
5. After the date is set, the chapter must contact and inform the I&M DLP Chair about the schedule for the lecture and to confirm and receive final approval for the financial arrangements.

To Request Funding

1. The chapter normally covers all local expenses for the Distinguished Lecturer (honorarium, hotel, taxi, food, incidentals).
2. If the Chapter cannot cover local expenses or if the lecturer needs additional funding (e.g. airfare), the chapter and Distinguished Lecturer should fill out a DLP Funding Request Form and send it to DLP Chair for funding approval. Funding approval occurs prior to finalizing the arrangements for the lecture. General guidelines are:

* Up to US$1,800 for travel (this figure may be periodically revised)
* More money might be negotiated with the DLP Chair if travel covers long distances
* For new chapters or revitalized chapters returning to active status and without funds, the DLP might offer more assistance. The DLP Chair determines funding on a case-by-case basis.

3. The event must be announced as "sponsored by the IEEE Instrumentation & Measurement Society under its Distinguished Lecturer Program" and the lecturer should be referred to as an I&M Distinguished Lecturer.
4. The chapter is expected to publicize the event by special mailings to all members of the chapter/section.

After the Lecture is Over

1. The Distinguished Lecturer should email a completed IEEE expense report along with original receipts for up to the approved amount to the I&M Society Treasurer, This e-mail address is being protected from spambots. You need JavaScript enabled to view it and copy the DLP Chair. A check will be cut and sent to the lecturer for reimbursement.
2. If the chapter needs reimbursement as previously agreed with the DLP Chair before the lecture, the chapter must submit an expense report to the I&M Society Treasurer and copy the DLP Chair.
3. The Chapter Chair should send a summary report to the DLP Chair including information on the date and title of the lecture, event announcement/publicity, attendance, and comments on the effectiveness and usefulness of the lecture.
 

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